Ensuring your function is a winner

As anyone who has staged functions knows they can be very ‘challenging’ experiences. Yet many function organisers seem to sail through with ‘barely the bat of an eyelid’ producing the most amazing events. Using the expertise of those in the know is one way to ensure a successful, hassle free function. So we asked leaders in their fields for their suggestions for ensuring a never to be forgotten function.

Royal Agricultural Society Venues Sales Manager, Robyn Creed:

Using a big venue offers an expert planning team on site – so you will have dedicated support for your event. Making the most of our expertise and knowledge of the venue, guarantees you get the best out of your event.
The Melbourne Showgrounds has the capacity to host everything from an intimate meeting to a gala dinner for 4,500 and major exhibition and events.

>> EnsuringYourFunction, Meeting Services

To get the best out of your event, it is also a great idea to get to know the venue before the big day so you can inform your visitors about the nearest facilities such as car parking, transport and bathrooms.

Twin Towns Clubs and Resorts Marketing Co-ordinator, Elaine Harriott:

Choose your venue and event manager who can provide quality, first-class service and costs to fit your budget. Your conference and its success is a reflection on you and your business.


Awards Absolute Event Co-ordinator, Janine Symons:

Be prepared to talk to everyone involved to ensure you are on the same page. Also shoot for the stars, think big, wild and extravagant and then work out how to create it. Visualise the big picture – it’s the little touches to enhance the theme that really WOW your guests. To break the ice and create a social atmosphere, provide entertainment or an interactive activity at the start of the event.

Customs House Brisbane Director, Lyn Black:

Choose a reliable venue with a good reputation for food and service. After that it is all about organisation and attention to detail, but make sure you allow sufficient time for the planning stage. A reputable venue will have experienced event co-ordinators to assist with the planning of the event and ensure the appropriate paperwork is in place so that both the client and all relevant departments of the venue know exactly what is required. A professional venue will be able to deliver a memorable event.

To a Tee Promotions Director, Grant Thornton:

To me, if you are going to organise an event you are doing it to spend your marketing dollar effectively. To impress your guests, give them an experience that will have them thinking of your company each time they remember ‘that event’. At

To a Tee Promotions we specialise in going that extra mile or providing the right amount of luxury that will make the day memorable. Our Executive Golf Days are designed for small groups of four to 30, all arranged to your requirements and budget, leaving you to enjoy the day with your guests. Limousines, prestigious and private golf courses, on and off course catering, celebrity guest players and clinics are just some of the special touches that To a Tee Promotions can provide to help you get the best out of your special event.

RACV Club, Conferences and Events Senior Sales Manager, Colette Tobin:

At RACV Club the experienced and friendly Conferences and Events Team believe that gaining a thorough understanding of the needs of each client is pivotal to an events’ success. Determining the mix of business and social requirements, budget, theme and timings enables the RACV Club Conferences and Events Team to co-ordinate innovative and creative suggestions, helping each client to deliver an event to remember.